PTA Committee Chair Resource Page

Volunteers | Advocate Deadlines | Website | Financial Procedures | Files/Notebooks| Flier Copying | Distribution

Below is information that many committee chairs will need throughout the year. If you are missing information that is not here, please contact Erika Bean (aebean@yahoo.com) to get it added.

In addition, there are other Web pages that you might want to look at to make sure the information for your committee is current:

Committees: a description of your committee's activities

Calendar: Please make sure that the dates for your events are on the calendar

Forms: check here for the Check Deposit Form, the Check Request form and the Request for Reimbursement form.

General Membership Meetings

Monthly PTA membership meetings are held the third Wednesday of each month at 7:00pm. Location information for 2009-10 will be added at a later date.

Executive Board Meetings

Monthly Executive Board meetings are held the first Sunday of each month beginning at 7:30pm. Please contact Terri Tornell if you are interested in attending.

Volunteers

More information about this will be added at a later date

The Advocate

The deadlines for article submission and the corresponding Advocate release dates are:

Please send articles to editor Laurie Clark at lauriepta@gmail.com.

Website: www.fallschurchpta.org

Please provide updated information for the website to Erika Bean at aebean@yahoo.com. In addition to brief notices of upcoming events, we also maintain a calendar with dates for meetings, activities, deadlines etc. As appropriate, fundraiser order forms and registration forms can also be uploaded to the website.

Financial Procedures

More information about this will be added at a later date

Files/Notebooks

It is important for committee chairs and officers to keep files or a notebook with information about your committee/office's activities. Please keep all copies of important papers, such as contracts, agreements, contacts, budgets, fliers, room reservation requests or any items submitted to the The Advocate or website. It is also very helpful to your successor if you are able to include a running timeline to help planning in future years. At the end of the school year, if you are not continuing in your position, kindly contact the new chair or officer and pass along your files and notebook. It will be very much appreciated!

Spanish Translations

More information about this will be added at a later date

Flier Copying

Copying: To get the lowest price on copying, choose one of these procedures, if possible:

1. Buy paper at Staples, Office Depot, etc. and make copies at TJ. TJ has two copiers located past the library. These can be used before and after school hours.
2. Self-serve at Staples is cheaper than Kinkos.
3. With a day or two lead time, Welsh's printing will print at a price slightly less than Staples.
4. Remember to use the tax exempt number and to save your receipts to get reimbursed for those expenses.

Distribution

More information about this will be added at a later date